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RC.AI: operate your SAP Business One via chat

Instead of clicking through menus, you simply say what you need. RC.AI - the SAP Business One AI Assistant - understands natural language and works directly against your SAP instance: in the WebClient, in the classic SAP client, and on Telegram.

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How RC.AI works

Not a mock-up: the screenshot shows a quotation being created in the classic SAP Business One client, from one sentence in the chat to the finished document.

RC.AI in the SAP Business One client: the assistant asks for the unit price, asks for confirmation and then creates quotation no. 352 for SG Elektronic.
RC.AI in the SAP Business One client - a quotation from one sentence, with a follow-up question and confirmation before anything is created.

Asks instead of guessing

If the unit price is missing, RC.AI asks for it - it does not invent a value and does not create anything incomplete.

Confirmation before writing

Before a document is created, RC.AI summarises what it is about to do and waits for a yes. Reading happens right away, writing only after approval.

Jump straight into the document

Every result comes with buttons to the matching business partner, item or document - one click opens the form in SAP.

A report is just a question

”Top 3 customers by revenue” is enough. RC.AI builds the query itself, returns the table in the chat and states what it calculated from - here the summed invoice totals. No Crystal Report, no SQL skills, no ticket for IT.

RC.AI answers the question about the top 3 customers with a table of rank, customer number and total revenue.
The answer, including a note on the data behind it.

What RC.AI can do

Create documents

Quotations, orders, service calls - created via chat instead of clicking through 5 menu levels. Quotations become orders with real SAP document linking.

Process incoming invoices

Hand over PDF, Excel, or CSV - RC.AI identifies the supplier, matches against purchase orders, and creates the document as a draft for approval.

Query master data

Business partners, items, stock, prices - instantly available in natural language. Including custom tables and fields.

Run reports

Open items, revenue overviews, stock levels - without Crystal Reports or SQL skills.

Direct SAP links

Every document includes a deep link straight into the SAP WebClient - in the SAP client, RC.AI opens the form directly.

Multi-user with authorisations

Every user works with their own SAP login. SAP authorisations are enforced, and a dedicated RC.AI permission tree additionally controls who may do what.

Incoming invoices: from PDF to SAP document

The complete capture workflow in one chat - with control in the right place.

1. Hand over the invoice

PDF, Excel, or CSV via drag and drop into the chat - or from your smartphone via Telegram.

2. Supplier & purchase order

RC.AI identifies the supplier by name or VAT ID and matches against open purchase orders and goods receipts.

3. Lines & taxes

Item and service lines are assigned, German tax codes set, duplicates detected.

4. Draft for approval

The document is created as a parked document in SAP. Nothing is posted until you approve.

One paragraph of text becomes a data record

This is the difference to any menu: pasting the text is enough. Company name, address, phone number and VAT ID end up in the right SAP fields.

sap.example-company.com - SAP Business One WebClient
Text copied from a company imprint in the chat of the SAP Business One WebClient, below it the field list RC.AI filled in for the new supplier with card code, address, phone number and VAT ID.
Company imprint pasted into the chat, supplier created - RC.AI takes the card code from the next free number.

Fields instead of prose

RC.AI maps the details to the SAP fields and shows what goes where before creating anything.

Number range respected

The card code comes from the next free number, not from the model's imagination.

VAT ID recognised

Details that appear only in passing in the text still end up in the right field.

Same principle for invoices

What works here with a company imprint, RC.AI does exactly the same way with a PDF invoice.

One assistant, three access points

The same logic, the same authorisations - only the surface is different.

Chat inside the WebClient

Rolled out centrally as an extension via the SAP Extension Manager - no installation effort on workstations. The assistant sits next to the application and can move to a second monitor as its own window.

sap.example-company.com - SAP Business One WebClient
RC.AI in the SAP Business One WebClient answers how many quotations were written this month and lists every one of them as a button.
Ten quotations this month - each one a button straight into the document.

Briefly shown: RC.AI on the go

Three recordings from Telegram, each under half a minute. The clips run without sound and only load when you click.

Telegram chat: the sentence has turned into quotation 353 for Computerhandel Müller, with quantity, unit price, total and a link into the WebClient.

A quotation from one sentence - customer, item and price included.

Telegram chat: a nine-second voice message has been sent, below it the reply with the newly created quotation 354.

Voice message instead of typing: RC.AI transcribes it and runs the request.

”Create a quotation for Computerhandel Müller for three Rainbow colour printers 7.5.” (spoken in German in the clip)

Telegram chat: the top 3 customers by total revenue with card code, company name, revenue and balance.

Top customers by revenue, queried on the go.

How RC.AI is built

All the logic lives in the RC.AI backend - the clients are just user interfaces. The backend is installed on or next to your SAP server and runs inside your network.

SAP WebClient

Extension

SAP client

Add-on with SSO

Telegram

Text & voice

RC.AI backend

Server service inside your network - on or next to the SAP server. Holds all SAP tools, business logic, licence, and audit log.

SAP B1 Service Layer

Access with each user’s own SAP login

AI model of your choice

Hosted in Germany, your own API key, or Ollama locally

The backend is the centre

It holds the over 40 SAP tools and the business logic, talks to the Service Layer under each user's own SAP login, and orchestrates the AI model. The clients contain no logic and no credentials.

Installed at your site

The backend is installed on or next to your SAP server and runs inside your network. Your SAP data flows between backend and Service Layer - it only leaves the building if you opt for a cloud AI model.

AI model decoupled

Which language model answers is a configuration decision: hosted in Germany, your own API key, or fully local. Switchable at any time, without anything changing for your users.

Security and control

Own SAP login per user

No shared session: every user works under their own SAP credentials. What they cannot do in SAP, RC.AI cannot do for them either.

Authorisations per user

A dedicated RC.AI authorisation tree in SAP controls per user: read only, write, process incoming invoices, or administer.

Audit log without content

All actions are recorded (who, what, when) - message content and data deliberately are not. GDPR-friendly by design.

AI backend of your choice

A model hosted by RConsult in Germany, your own API key (Anthropic Claude, OpenAI), or fully local via Ollama - in which case your data never leaves your network.

Permissions live where your SAP permissions live

RC.AI hangs in the SAP authorisation tree as its own branch - in the same place where you maintain every other permission. Per user or group you decide separately about usage, read queries, creating and changing documents, processing incoming invoices and administering the assistant.

No second permission system, no parallel maintenance. Anyone who cannot create anything in SAP cannot do it through RC.AI either.

The SAP authorisation tree with the AI assistant branch and its individually controllable rights: usage, read queries, create and change documents, process incoming invoices, administration.
The RC.AI branch in the SAP authorisation tree.

Data protection is architecture here, not a footnote

Payroll and financial data do not belong in a US data centre. RC.AI is built so you never have to make that trade-off.

AI model in Germany

For EUR 15 per user/month, RConsult provides an AI model hosted in Germany: language processing exclusively in Germany, no third-country transfer, your data is never used for model training - data processing agreement included.

Data minimisation

Only the specific request and its result go to the AI model - never your database. The backend itself runs inside your network anyway.

Traceability

The audit log records who performed which action and when - message content and data deliberately are not stored.

Maximum level: fully on-premise

With Ollama and a local model, not a single byte leaves your network - not even for the AI. The choice is yours, not the vendor's.

Pricing and licence models

Perpetual licence

EUR 380 /per user, one-off

One-off investment, permanent use.

  • Full feature set - no feature tiers
  • All three access points: WebClient, SAP client, Telegram
  • Maintenance and updates: EUR 79.80 per user/year (21%)
  • Support billed separately based on effort
Request a demo
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Rental licence

EUR 19 /per user/month

Maximum flexibility, updates included.

  • Full feature set - no feature tiers
  • All three access points: WebClient, SAP client, Telegram
  • Updates included, minimum term 12 months
  • Support billed separately based on effort
Request a demo

All prices plus VAT. Licensing per named user - 1:1 with your SAP Business One user licences. One-off setup fee EUR 1,490. Optional: an AI model hosted in Germany for EUR 15 per user/month - alternatively your own API key or a local model via Ollama.

Frequently asked questions about RC.AI

Which SAP functions can RC.AI handle?
RC.AI ships with over 40 specialised tools: search business partners, contacts, and items, create and link quotations and orders (a quotation becomes an order with a real SAP document reference), check stock and open items, create service calls, process incoming invoices, and generate reports. Beyond that, the assistant has generic access to over 250 additional SAP objects - including custom tables and fields.
Can RC.AI process incoming invoices from PDF files?
Yes, that is one of its core capabilities. You hand over the invoice as PDF, Excel, or CSV via drag and drop. RC.AI identifies the supplier (by name or VAT ID), matches against existing purchase orders and goods receipts, assigns item and service lines including German tax codes, checks for duplicates, and creates the document as a draft (parked document) in SAP. Approval always stays with you.
Is my data safe?
Every user works under their own SAP login - RC.AI only sees what that user is allowed to see according to their SAP authorisations. In addition, a dedicated RC.AI authorisation tree in SAP controls per user who may read, write, or process incoming invoices. An audit log records all actions - deliberately without message content. For the AI backend you choose: a model hosted by RConsult in Germany (no third-country transfer, your data is never used for model training), your own cloud account, or a fully local model inside your network.
Do I need SAP HANA for this?
No. RC.AI works with SAP Business One on both HANA and MS SQL Server. The only requirement is an active Service Layer.
How is RC.AI installed?
In the SAP Business One WebClient as an extension rolled out centrally via the SAP Extension Manager - no installation on individual workstations. In the classic SAP client as an add-on with single sign-on through your SAP login. The Telegram access is set up in a few minutes. The RC.AI backend is installed on or next to your SAP server - we take care of the setup.
What does RC.AI cost?
The perpetual licence costs EUR 380 per named user (plus 21% annual maintenance), the rental licence EUR 19 per user per month. Add a one-off setup fee of EUR 1,490. Optional: an AI model hosted by RConsult in Germany for EUR 15 per user/month - alternatively you use your own API key or a local model.
How does the licence model work?
Licensing is per named user - 1:1 with your SAP Business One user licences. Every licence includes the full feature set; there are no feature tiers. What an individual user may do (read only, write, process incoming invoices) is controlled through SAP authorisations.
Which AI models are supported?
Anthropic Claude, OpenAI, or self-hosted models via Ollama. You have three options: a model hosted by RConsult in Germany (EUR 15 per user/month), your own API key with Anthropic or OpenAI, or a local model inside your network - in which case your data never leaves the building. Document processing (PDF analysis) currently requires Anthropic Claude.
What can AI concretely do for my company in an ERP system?
In the case of RC.AI: create documents using natural language, process incoming invoices from PDFs, query master data, check open items, run reports - without clicking through menus. This saves time on routine tasks and makes SAP functions accessible even to employees who do not work deeply in the system.
Is AI in ERP mature or still experimental?
AI in ERP is no longer an experiment, but it is not a magic bullet either. RC.AI reliably handles concrete, well-defined tasks (creating documents, querying data, processing incoming invoices). It does not replace a consultant and does not make autonomous decisions - posting-relevant documents are created as drafts, and approval stays with a human.
Do I need clean data before I can use AI in the ERP?
Not necessarily for RC.AI. It works with the data in your SAP - it returns what the Service Layer delivers. If your master data has gaps, that will show in the responses too. But you do not need a data cleanup project before getting started.
Will SAP Business One get its own AI features?
Yes. The SAP roadmap announces GenAI features in the Web Client (Ask GenAI, document extraction for incoming invoices) as well as opening Business One up to AI agents via open-source MCP servers. SAP relies on SAP BTP and AI Core in the cloud - and explicitly on partners to deliver the AI value. That is exactly where RC.AI stands: available today, also in the classic SAP client and on MS SQL, with a free choice of AI backend all the way to fully local - instead of a hard-wired SAP cloud.
SAP is planning an open-source MCP server for Business One - what does that mean for RC.AI?
It confirms our architectural approach: AI agents access SAP through clearly defined tools - exactly how RC.AI works today, and with RC.MCP we already offer a production MCP server for SAP Business One. As soon as SAP's MCP server becomes available, RC.AI can connect it as an additional tool source. You are investing in the direction SAP itself has taken - you are just two years earlier.
Can I use RC.AI on the go?
Yes, via Telegram. You can run queries, create documents, and pull up reports from any device - even by voice message: RC.AI transcribes it automatically and executes the request. You can also hand over PDF invoices straight from your smartphone.

Operate SAP via chat?

See RC.AI in a live demo - with your use cases.

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